Procurement, invoices and payments. One controlled workflow.
No credit card. Start with one supplier.
InPlace compares what you ordered, what arrived and what you were asked to pay. A mismatch stops and waits for a decision instead of surfacing after month end.
Underneath is one chain: supplier, price list, purchase order, goods receipt, invoice, approval and payment. Every document receives a row, a status and a link to the order it came from.
Working with us
01 / 04
Orders in WhatsApp, delivery notes in a binder, invoices in email. Each one lives somewhere else and arrives at another time. Whatever falls off the stack appears at month end, after you have paid.
02 / 04
The purchase order to Butcher & Son Meats said 2,884.50$. The invoice from the same supplier asked for 4,720.00$. Without a system, nobody puts them side by side and the invoice amount gets paid.
03 / 04
A defined place for every supplier, every order and every document that arrives. Not a binder or a WhatsApp group, but one chain that can be followed from order to bank.
04 / 04
InPlace places the order, the goods actually received and the invoice side by side, then marks the difference: red for money it could cost you, green for money coming back. From here on this is not a visualisation. These are the product screens.
Five steps, one chain
This is the chain every purchase follows, from the supplier order to the bank transfer. Every step is a capture from the running product, not an illustration. Select a step to open it.
Press a screen to open it at full size.
An order leaves with a number, not in WhatsApp
Every supplier order is opened in the system, receives a number and a price list, then gets sent. Its state, whether draft, sent, approved or partially received, lives in one place instead of someone’s memory.
Purchase orders: 17 orders, seven still open. Order 24# to Butcher & Son Meats, 2,884.50$, approved.
Record what arrived against what was ordered
The person receiving goods records actual quantities, shortages and differences. That becomes the basis for the invoice check, so it can be done on a phone at the receiving door.
Goods received: 5 orders waiting, all requiring action.
The invoice is checked before payment
Every incoming invoice receives a row, a review status and a link to its purchase order. An invoice that does not agree cannot continue. It remains under review until somebody decides.
Invoices: 16 invoices. Invoice 7702 from Butcher & Son Meats, 4,720.00$, requires review.
What does not match identifies itself
The system compares the order, goods received and invoice, then marks amount mismatches, suspected duplicate invoices, unknown suppliers and payments without invoices. Every exception carries a severity, an owner and the date it was opened.
Exceptions: 8 open exceptions, two with high severity.
Money moves only after approval
Procurement opens a payment request, the owner approves it, and the accountant executes it and uploads the receipt. Three different hands on the same line, with a record of every action. The owner cannot move money and the accountant cannot change orders.
Payment requests: request 58# stopped on a suspected duplicate of request 57#, same supplier and same amount.
The control centre gathers queues, open money and alerts into one place, ordered by urgency. Below are the trends: monthly purchasing, what is due this week and where the money is concentrated. These are the first three figures the owner sees.
15
open tasks across all queues
30,225$
open invoice balance
7
items requiring attention today
The full control centre, including trends and charts.
That is what the system does, on the product screens themselves. Open an account and start with one supplier.
No credit card. Start with one supplier.
Today the work is split between a spreadsheet, WhatsApp, the accountant and a supplier ordering system. InPlace replaces that split with one chain, one source of truth and a clear owner for every step.
What InPlace does
- One continuous chainFrom suppliers and price lists to payment and bank reconciliation. It does not leave the system halfway through.
- An exception is a decisionThe system distinguishes information, waiting, exception and completion. What deviates rises to the top instead of being buried in a report.
- Only real dataA measure without data shows a dash, not zero. Zero is a statement about reality, and in a financial system that difference costs money.
- Separated responsibilityOwner, procurement and accountant. Each person gets exactly what their role requires, and no more.
- A record of every actionEvery sensitive financial action records a reason, and payment moves only through an approved request and an additional verification step.
What it does not try to become
- Not another dashboardA screen that only displays data is not an operational screen. Every screen is measured by one question: can the manager identify the next three actions within ten seconds?
- Not an expense trackerThe value is not learning what you spent at month end. It is stopping what does not agree before the money leaves.
- Not a heavy general ERPOne domain, from procurement to payment. No modules that nobody in the business will open.
- Not a noisy systemAn interface handling other people’s money should neither surprise nor impress. The tool disappears into the task.
Plans differ by document volume, by how many people work in the system, and by which capabilities open. The table under the cards shows exactly what each one includes.
Free
No charge
- Documents per month
- Active users
- Locations
- Full chain from purchase to payment
- Three roles with separation of duties
More details
- Documents per month20
- Active users1
- Locations1
- Full chain from purchase to paymentIncluded
- Three roles with separation of dutiesIncluded
- Automatic document readingNot included
- Full historyNot included
- Excel exports and accountant reportsNot included
- Supplier performance boardNot included
- Email alerts and automationsNot included
- Bank reconciliationNot included
- Accountant payment queueNot included
- Consolidated invoicesNot included
- Integrations with other systemsNot included
- Extended supportNot included
Basic
$20per month
Billed monthly
- Documents per month
- Active users
- Locations
- Full chain from purchase to payment
- Three roles with separation of duties
- Automatic document reading
- Full history
- Excel exports and accountant reports
More details
- Documents per month40
- Active users5
- Locations1
- Full chain from purchase to paymentIncluded
- Three roles with separation of dutiesIncluded
- Automatic document readingIncluded
- Full historyIncluded
- Excel exports and accountant reportsIncluded
- Supplier performance boardIncluded
- Email alerts and automationsIncluded
- Bank reconciliationNot included
- Accountant payment queueNot included
- Consolidated invoicesNot included
- Integrations with other systemsNot included
- Extended supportNot included
Pro
$79per month
Billed monthly
- Documents per month
- Active users
- Locations
- Full chain from purchase to payment
- Three roles with separation of duties
- Automatic document reading
- Full history
- Excel exports and accountant reports
- Bank reconciliation
- Accountant payment queue
- Consolidated invoices
More details
- Documents per month150
- Active users15
- Locations1
- Full chain from purchase to paymentIncluded
- Three roles with separation of dutiesIncluded
- Automatic document readingIncluded
- Full historyIncluded
- Excel exports and accountant reportsIncluded
- Supplier performance boardIncluded
- Email alerts and automationsIncluded
- Bank reconciliationIncluded
- Accountant payment queueIncluded
- Consolidated invoicesIncluded
- Integrations with other systemsNot included
- Extended supportNot included
Premium
$149per month
Billed monthly
- Documents per month
- Active users
- Locations
- Full chain from purchase to payment
- Three roles with separation of duties
- Automatic document reading
- Full history
- Excel exports and accountant reports
- Bank reconciliation
- Accountant payment queue
- Consolidated invoices
- Integrations with other systems
- Extended support
More details
- Documents per month375
- Active users30
- Locations10
- Full chain from purchase to paymentIncluded
- Three roles with separation of dutiesIncluded
- Automatic document readingIncluded
- Full historyIncluded
- Excel exports and accountant reportsIncluded
- Supplier performance boardIncluded
- Email alerts and automationsIncluded
- Bank reconciliationIncluded
- Accountant payment queueIncluded
- Consolidated invoicesIncluded
- Integrations with other systemsIncluded
- Extended supportIncluded
Business
Contact us
- Documents per month
- Active users
- Locations
- Full chain from purchase to payment
- Three roles with separation of duties
- Automatic document reading
- Full history
- Excel exports and accountant reports
- Supplier performance board
- Email alerts and automations
- Bank reconciliation
- Accountant payment queue
- Consolidated invoices
- Integrations with other systems
- Extended support
More details
- Documents per monthPer contract
- Active usersUnlimited
- LocationsUnlimited
- Full chain from purchase to paymentIncluded
- Three roles with separation of dutiesIncluded
- Automatic document readingIncluded
- Full historyIncluded
- Excel exports and accountant reportsIncluded
- Supplier performance boardIncluded
- Email alerts and automationsIncluded
- Bank reconciliationIncluded
- Accountant payment queueIncluded
- Consolidated invoicesIncluded
- Integrations with other systemsIncluded
- Extended supportIncluded
| Features | Free | Basic | Pro | Premium | Business |
|---|---|---|---|---|---|
| Documents per month | 20 | 40 | 150 | 375 | Per contract |
| Active users | 1 | 5 | 15 | 30 | Unlimited |
| Locations | 1 | 1 | 1 | 10 | Unlimited |
| Full chain from purchase to payment | Included | Included | Included | Included | Included |
| Three roles with separation of duties | Included | Included | Included | Included | Included |
| Automatic document reading | Not included | Included | Included | Included | Included |
| Full history | Not included | Included | Included | Included | Included |
| Excel exports and accountant reports | Not included | Included | Included | Included | Included |
| Supplier performance board | Not included | Included | Included | Included | Included |
| Email alerts and automations | Not included | Included | Included | Included | Included |
| Bank reconciliation | Not included | Not included | Included | Included | Included |
| Accountant payment queue | Not included | Not included | Included | Included | Included |
| Consolidated invoices | Not included | Not included | Included | Included | Included |
| Integrations with other systems | Not included | Not included | Not included | Included | Included |
| Extended support | Not included | Not included | Not included | Included | Included |
The free plan includes 20 documents a month, one user and one location, the full chain from purchase to payment, and the three roles with separation of duties. For the first 30 days from email verification it also opens the five Basic capabilities: automatic document reading, full history, Excel exports and accountant reports, the supplier performance board, and email alerts and automations.
All prices are before tax. Businesses billed in Israel pay the shekel catalogue.
Move between plans at any time. All accumulated data remains available after moving to a lower plan.
What the change sounds like
These responses were given to us by people using the system, and are quoted as they were given.
These answers describe the product as it works today.
Who works in the system, and what can each person see?
There are three roles. The owner sees the full picture, approves and reviews, but cannot move money. Procurement manages suppliers, price lists, orders, goods received and invoices, but cannot see payments or banking. The accountant sees approved invoices, executes payment and handles bank reconciliation, but cannot change orders or price lists.
How does an invoice enter the system?
Upload the document to the documents area: a PDF, scan or photo received in WhatsApp. The system captures it, connects it to the relevant business record and shows the processing state of every document. Invoices, delivery notes and credit notes live in one place.
What happens when something does not agree?
The system compares the order, what was actually received and the invoice, then opens an exception for amount mismatches, suspected duplicates, unknown suppliers or payments without invoices. Every exception gets a severity, an owner and a date, and it cannot continue until somebody decides.
Who actually transfers the money?
Only the accountant, and only after the payment request has been approved. Execution requires additional verification and a reason, and the receipt is stored on the line. The owner has no direct payment route, even in an urgent case. This is separation of duties, not a setting that can be bypassed.
Is there a record of who did what?
Yes. Every sensitive financial action is written to the activity log with the reason provided, not only the date and user.
Is my business data separated from other businesses?
Yes. Every record carries its organisation identifier and every query is filtered by the signed-in user’s organisation. Tenant separation is a foundation of the system, not an option somebody turns on.
Is the product Hebrew or translated?
Hebrew is the product’s source language, and the interface was built right to left from the ground up. The application reads in English as well, and every screen on this page is a capture of that edition — the interface, the suppliers, the amounts and the dates, as an English reader meets them.
How long before the system works on my business?
Immediately. There is no setup phase to get through first: open an account, upload the first document, and the system works on it. You can start with a single supplier and add the rest as you go.
Business plan
This plan is built around the business rather than bought off the shelf. Leave your details and we will come back with a proposal that fits your document volume and your permission structure.
Opening an account takes one minute, and you can start with one supplier. The system works on your own data from the first document you upload.
No credit card. Start with one supplier.