Procurement software
Procurement software built around one chain
Most businesses do not suffer from a shortage of data. They suffer from its scattering. The order is in WhatsApp, the delivery note is in a binder, the invoice is in email, and the accountant receives all of it at month end. InPlace connects that chain into one place.
What procurement software is supposed to do
Procurement software is not a place to file documents. Its job is to make certain that what you ordered, what you received and what you were asked to pay are the same thing, and to stop whatever does not match before the money leaves.
Everything in InPlace runs in one sequence: suppliers, price lists, orders, goods receipt, invoices, credit notes, payment requests, payments, bank reconciliation and reports. Every document that arrives receives a row, a status and a link to the order it came from.
Three roles, duties kept apart
Separation of duties is not a setting somebody has to remember to switch on. It is the structure of the system, and each role sees and does only what belongs to it.
| Role | What they do |
|---|---|
| Owner | Manages, approves and reviews. Opens the system to see what needs attention and what may cost money. Does not execute payment. |
| Procurement | Suppliers, price lists, orders, goods receipt and invoices. Can see whether an invoice was paid, but does not run payments and does not touch the bank. |
| Accountant | Sees approved invoices only, executes the approved payment, uploads the confirmation and handles bank reconciliation and credit notes. |
Who it is for
- Businesses where procurement, goods receipt and accounting pass between several people
- Businesses with more than one location that need to see both in one picture
- Businesses whose accountant is external and has to work inside the same system
And who it is not for: a business looking only for an expense tool or corporate cards, and an organisation that wants a general ERP for every department.
What happens when something does not match
The system compares what you ordered, what you received and what you were asked to pay. When the three disagree, the invoice stops and waits for a decision. It is not deleted, not approved automatically, and not left quietly in a folder until somebody notices it.
The owner sees the mismatch as something that needs attention, not as a line in a monthly report. That is the difference between a system that manages a process and a system that enables a decision: a screen that only displays data is an operational screen, not a decision screen.
What the overview shows
Every screen in the system was built on one principle: that a manager understands within seconds what needs attention, what may cost money, and where the business stands right now. Success is defined plainly — a manager opens the screen and knows within ten seconds what his next three actions are.
Which is why the system carries no invented static figures. A measure with no data behind it shows a dash, not a zero, because a zero is a claim about reality rather than an absence of information.
What it is not
- Not another metrics screen with no decision on it
- Not an expense product that measures value by how much you spent
- Not a general ERP for every department in the organisation
- Not a loud or colourful SaaS brand. The system handles other people’s money
How to start
You can start with a single supplier. The free plan takes 20 documents a month and every other capability is open on it, because what separates the plans is the number of documents rather than a list of features.
No credit card is needed to begin, and you can move between plans at any point. Accumulated data stays in full even when moving to a lower plan.
Start with one supplier, and watch the chain work on your own business.
Open a free accountNo credit card. Start with one supplier.